Sending an electronic invoice to the public administration

Current regulations demand that the service providers of the public administration send electronic invoices to invoice the products or services sold.

Problem

Different formats depending on the recipient

Electronics invoice must be created in a structured electronic format, which may differ depending on the recipient. It is a programming language that is difficult for the user to create or interpret.

For example, in Europe, Australia and New Zealand the invoice must be created and sent in UBL format with the specifications according to each country.

The public administrations will not accept invoices that are not generated in the format required by the regulations in their country.

Routing codes

Often, electronic invoices must contain specific and obligatory information to facilitate their correct processing. For European electronic invoices the Peppol identifier is obligatory. For For Spanish electronic invoices the DIR3 codes are obligatory. For French electronic invoices, the service code is obligatory.

Invoices that do not contain the routing codes cannot be registered and as a result, will not be processed or paid.

Digital signature

In some cases, electronic invoices need to be signed with a digital certificate. For example, when an electronic invoice is sent to the Spanish public administration, it has to be signed.

Invoices that are not signed cannot be registered and, as a result, are not processed or paid.

Sending method

There are different national and international networks where electronic invoices need to be sent. These depend on where the recipient is located and on the regulations of each country.

For example, to send an electronic invoice to the Spanish public administration it must be sent through different Spanish General Access Points. In France, through Chorus Pro. In Italy, through SDI, etc.

Electronic invoices sent by email or other networks not established by the receiving administration will not be accepted.

Catalan Tourism Agency
From the customer billing service of the Catalan Tourism Agency we have been pleasantly surprised by the high level of efficiency, rigor and effectiveness of B2B Router professionals, which is resulting in a highly positive collaboration, strongly recommended.
Jaume Carsi PĂ©rez
Solution

B2Brouter is a cloud-based platform, connected with national and international public administrations, which can generate and send electronic invoices in a simple and uncomplicated manner:

Simple access to electronic invoicing

Any company can comply with the obligation to issue electronic invoices, by registering for free with B2Brouter and starting the digitalisation.

Simple creation of clients

Providing the tax ID number of the recipient of the invoice is sufficient. The B2Brouter directory will provide the fiscal data and the sending method of the electronic invoice.

The sender of the invoice does not have to worry about technical matters such as networks or formats.

Introducing the routing codes into the invoice

Creating the invoice is easy. The user simply needs to add the data to a form and select the routing codes. Via the directory, B2Brouter shows the routing codes related to the client to whom the invoice is addressed.

Digital signature on the invoice

From B2Brouter, invoices can be signed with the authorised signature or with the certificate. The user simply has to choose the type of signature to be used and the system will sign the invoice before sending it.

Sending the invoice in the correct format

To send the electronic invoice the user simply has to press a button. B2Brouter will convert it into the format requested by the recipient and send it via the correct network, without the sender having to worry about anything.

More use cases

I need to send electronic invoice to Europe

Suppliers of European public entities are obliged to send electronic invoice even if they are cross-border issuers.

Send Electronic invoice to Europe

Unification of the receipt of invoices

Large companies need to centralise the receipt of invoices from a large number of service providers and must provide different channels to do so.

Receiving invoices

Reception via public networks

The public administrations must receive electronic invoices to comply with the legislation.

Receiving invoices

I need to invoice the public administration

Service providers of the public administration are obliged to send an electronic invoice.

Invoicing the administration

Invoicing and tax programme

Self-employed people and small companies need an efficient and simple management of their invoices.

Managing invoicing