Management of invoicing and submission of taxes

When complying with the Tax Agency, self-employed people and small companies need an efficient and simple management, both for their invoices, and to submit information about taxes, which is obligatory.

Problem

Creating and sending invoices

Small companies and self-employed people need to have a tool that allows them to create and send invoices quickly.

It is important to have a tool that facilitates the use of reliable and safe sending methods, which are adapted to the needs of each of their clients.

In many cases, to be able to correctly submit all the invoices, different applications or programmes need to be used, as clients can have different receipt needs or specifications.

Otherwise, they will not be correctly submitted.

Legal storage of invoices

Invoices must be stored for a minimum of 5 years, in compliance with the current legislation. Comprehensive access must be set up during this legal period, to be able to make consultations on any of the invoices issued or received.

Loss of control of payments

When managing a number of invoices from different clients, it is very complicated to monitor the payment status of all the expired invoices.

Additionally, a lot of time is lost by claiming payments from clients.

Difficulties submitting taxes

Self-employed people and small companies need to periodically submit taxes. This submission can be complex and needs to match the information of the invoices issued during the same period of time. This means that the information from the invoices issued and received during the tax period needs to be accessed.

SARL MK BIO
We are satisfied with the solution, as the software is easy to access and use. The presentation of the invoices is fast thanks to the file management system that allows to fill in the fields automatically (date, invoice number, amount without VAT, with VAT...). We recommend this solution, as we have been customers for a year and so far we have not encountered any problems.
Mme Rania Aroui
Solution

B2Brouter is a cloud-based invoicing platform, connected with all types of national and international networks, which can be used to generate, send and manage all invoices and all related information smoothly.

Rapid and intuitive creation and easy sending of invoices

B2Brouter facilitates the simple creation of invoices via a form where you simply have to select the client, add the general data, the taxes and the concepts on the lines. The B2Brouter invoice form adapts to the recipient’s data requirements, ensuring the minimum data are introduced so the recipient will not reject the invoices.

It also helps to generate a catalogue of products or services, which help to create the lines on the invoices in a much quicker manner.

To send the invoice you simply have to press the button Send and the platform will connect with the client and transfer the invoice.

Storage and access to the cloud

With B2Brouter, the invoices are securely stored on the cloud. This allows companies to save space on their system. The secure copy system and the DRP (Disaster Recovery Plan) guarantee that the invoices will not be lost.

Using the filter tools, all invoices can be searched and accessed smoothly and quickly, obtaining all the data.

Monitoring and management of payments and online payment

The management of the payment of invoices is simple. The user simply has to register a partial or full payment of the invoice, depending on the case.

Expired and unpaid invoices can be easily noticed, as the expiry date appears in red once the date has passed.  Payment reminders can be sent to the clients, directly from the expired invoice.

Another feature that helps to speed up and monitor the payment of invoices is the online payment. The client can make the payment with a credit card when they receive the invoice. Once they have done this, B2Brouter automatically marks the invoice as paid.

Monitoring of information and submission of taxes

Having all the invoices in one same place and the possibility of filtering the data helps to obtain quick and exhaustive access to the information. Once this information has been accessed, reports can be downloaded to obtain the data needed to correctly submit the taxes.

More use cases

Unification of the receipt of invoices

Large companies need to centralise the receipt of invoices from a large number of service providers and must provide different channels to do so.

Receiving invoices

Reception via public networks

The public administrations must receive electronic invoices to comply with the legislation.

Receiving invoices

I need to invoice the public administration

Service providers of the public administration are obliged to send an electronic invoice.

Invoicing the administration

Invoicing and tax programme

Self-employed people and small companies need an efficient and simple management of their invoices.

Managing invoicing