PEPPOL

Pan European Public Procurement On-line

Electronic Business everywhere. The Open Network that allows your company to reach the Public Sector Procurement in the UK NHS and many other public and private organizations around Europe.

What is PEPPOL
PEPPOL is an open network that spans across borders defining standard messages and communication protocols to allow companies to freely exchange documents without “roaming” fees.

In the UK, the Scan4Safety program defines PEPPOL as the communications backbone to exchange standardized documents between suppliers and NHS Trusts.

Using PEPPOL allows small and medium suppliers to break the digital divide, increasing the use of electronic means of exchanging documents and fostering the adoption within the NHS eco-system.

How does it work?

PEPPOL started in 2014, and it is being adopted in Europe step by step. It is true that not everybody is yet there, however, there are a lot of indicators that allow you to foresee that this is the way to go. PEPPOL is fully deployed in the Nordic countries to support invoicing, ordering and now moving to electronic tendering. It has been recognized in Belgium and Netherlands as the main exchange system with the Government and it is also being deployed in Germany, Italy, France and Poland. The NHS has also been one of the early adopters of this infrastructure and is one of the communities working more on the adoption among the Health community.

Since the early 80s, private companies have struggled with the problem of automation. The EDI became the solution for companies willing to solve their automation problems, and they started using service providers to start connecting to customers and suppliers.

This early technology and the lack of past experiences made the EDI to become difficult and broken in silos. The result was that this technology is not a friendly technology, and does not have a suitable solution for everybody. Basically, SMEs have been excluded from the EDI exchanges due to the fragmentation of the market, the cost of implementation, and more important, the cost of these services.

With PEPPOL and open standards such as the UBL language, most of the barriers we can find in the old EDI technology and infrastructure are gone. It is no longer required to have different ways and types of documents to communicate with different customers and providers. It is not needed to contract different service providers to reach all you customer or supplier base. There are low-cost solutions that allow smooth adoption of these standards.

NHS Scan4Safety program

NHS Scan4Safety program has selected two main standards to improve the way the NHS buyers and suppliers do business in England: PEPPOL is the standard selected for infrastructure, exchange protocols and to define the structured documents and GS1 is the standard selected to identify parties, products and locations.

Since 2016, the Department of Health, through the Commercial Crown Services has selected six demonstrator sites to start the piloting phase of the implementation of these two standards. The NHS trusts involved with this pilot are:

  • Derby
  • Leeds
  • NHS Supply Chain

By 2020, all NHS Trusts are expected to be connected to the PEPPOL network and using PEPPOL BIS messages. At that’s point, all suppliers will be required to receive electronic orders, and send electronic order responses, dispatch advices and invoices through the PEPPOL network to their NHS buyers.

B2B Router service offering

B2B Router was selected to participate in the Commercial Crown Services pilot, and jointly with Health Logistics, was appointed as one of the six demonstrator sites for the Derby Hospital.

Besides the Access Point service, B2B Router provides registration capabilities through its own PEPPOL SMP registry, and integration services for electronic documents. The B2B Router API allows to submit, receive, validate and transform any of the allowed documents defined in the Scan4Safety program.

B2B Router main aim is to serve the NHS suppliers by means of providing them with easy and inexpensive tools to connect to PEPPOL. The objective of B2B Router is, since its foundation, to break the digital divide by means of providing a set of services that allows enterprises and SMEs to smoothly adopt new standards such as PEPPOL. We do not provide a single tool, we provide a path to allow suppliers grow with us and move step by step towards an business process integration to get the benefits derived from the adoption of the electronic business.

The more basic step is our B2B Router Portal, from where any supplier can on-board the PEPPOL network with just few clicks. Only registering into the Portal, the supplier will have its own PEPPOL entry in the SMP, and therefore will be able to start receiving electronic orders from all NHS buyers. He will receive notifications not to miss any order or deadline. And he will be able to easily convert the electronic order into other required documents such as order responses, dispatch advices and invoices. Everything on-line, from everywhere, with an easy and comprehensive user interface, and with a top-level support.

Second step for suppliers receiving an increasing volume of electronic orders and sending more and more invoices is to integrate with PEPPOL. There are different solutions and tools provided by B2B Router to support the ERP integration process. The B2B Router API can be used for this purpose, but there are also other simplest ways of integration, by means of file exchange using formats such as CSV, Excel or EDI, to accommodate with the systems of the suppliers. When to move from the portal to the API is a decision of the supplier, and will most likely be derived of the volume and the cost.

One of the demonstrator sites has been supported by the B2B Router services. We have provided and Access Point, integration tools and an SMP ensuring the success of the Crown Commercial Services pilot project.

Seamlessly, our approach for NHS Trusts is to help them providing the required tools to on-board PEPPOL. Our expertise setting up Access Points, our multi-tennant SMP service and the range of integration tools conform an important toolbox that can be used by any NHS Trust willing to start operating without the need of a pay-per-use service provider.

The expertise of B2B Router on PEPPOL started on 2012 when we set up one of the first Access Points of the PEPPOL network and one of the first SMP services as well. Currently, we run Access Points and SMP services in five European. We have a deep understanding of the base standards and the mechanisms used such as validation rules, customizations or extensions.

For NHS Trusts, we will be your technological partner, keeping your PEPPOL infrastructure up-to-date and resolving any issues related with the service.

On-Board PEPPOL

If you need to connect to PEPPOL, here you have the safest and easiest way.

Besides the Access Point service, B2B Router provides registration capabilities through its own PEPPOL SMP registry, and integration services for electronic documents. The B2B Router API allows to submit, receive, validate and transform any of the allowed documents defined in the Scan4Safety program.

Only registering into B2B Router and choosing our Business plan will allow you to:

  • Be registered in the PEPPOL SMP with capabilities to receive: Invoices, Credit Notes, Orders, Order Responses and Despatch Advices.
  • To start receiving electronic orders from your customers.
  • Receive notifications of electronic orders received.
  • Easily reply to confirm, reject or modify a received order.
  • Flip the order into a dispatch advice to inform your customers of the delivery.
  • Flip an order into an invoice to get the payment for your products.
Our Business plan is the cheapest solution in the market
Our plan allows you to send invoices from the very first day.
All Business plan features

If you need, contact our sales representative and we will set up a Free trial period fully functional for you.